This Privacy Policy explains how Bottlenose LLC (“Bottlenose,” “we,” “us,” or “our”) collects, uses, and protects the personal information you provide when subscribing to our emails and newsletters.

1. Who we are

Bottlenose LLC is a behavior-change communication agency built for high-risk environments. Our purpose is to protect people’s lives by applying behavioral science to workplace communication, guiding safer everyday decisions, and fostering a culture of health, safety, and environment (HSE).

Bottlenose helps organizations influence safer actions through thoughtful, evidence-based communication. We design creative, science-backed campaigns that help employees make safer decisions — from reporting hazards and speaking up about unsafe work to reducing distracted driving and improving PPE compliance.

As part of that mission, we curate and distribute email newsletters featuring insights on behavioral science, applied research, and real-world case studies. We do not sell products or process payments.

Our website address is: https://bottlenoseagency.com.

2. What Information We Collect

When you subscribe to our newsletter or fill out a form on our website, we collect the following:

  • Your name
  • Your email address
  • Any other information you voluntarily provide (e.g., organization, role)

We collect this information directly from you. We do not collect data from third-party sources or data brokers.

When you visit our website, certain technical data is also collected automatically, including your IP address and browser type. This is standard to how websites operate and is used solely for security and spam prevention purposes.

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

3. How We Use Your Information

We use your information solely for the following purposes:

  • To send you our email newsletter, which includes research on behavioral science, case studies, and related insights
  • To share updates about Bottlenose services, events, or offerings you may find relevant
  • To personalize the content we send based on your preferences or past engagement

We will only contact you if you have opted in. Every email we send includes an unsubscribe link, and you can opt out at any time.

4. What We Will Never Do

  • We will never sell your personal information to any third party, advertiser, or data broker — ever.
  • We will never use your information for purposes beyond those listed in Section 3.
  • We will never share your data for third-party advertising or marketing unrelated to Bottlenose.

5. How We Share Your Information

We do not sell or rent your personal information. We may share it only with trusted service providers who help us operate our newsletter (such as our email delivery platform), and only to the extent necessary to deliver our services. These providers are contractually required to protect your data and may not use it for their own purposes.

We may also disclose your information if required by law.

6. Cookies & Tracking

Our website uses cookies — small text files stored on your device — to help the site function properly and to understand how visitors interact with our pages.

Specifically, our site may use cookies set by HubSpot (our marketing and newsletter platform) to remember your form submissions, track page visits, and measure the performance of our content. These cookies do not identify you personally unless you have submitted a form.

You can control or disable cookies through your browser settings at any time. Note that disabling cookies may affect how some parts of the site function.

7. Third-Party Tools & Analytics

We use HubSpot to manage our newsletter subscriptions and website forms. When you interact with our site or emails, HubSpot may collect data such as your IP address, browser type, and pages visited, in order to help us understand engagement and deliver relevant content.

HubSpot operates under its own privacy policy, available at https://legal.hubspot.com/privacy-policy.

We may also use website analytics tools (such as Google Analytics) to understand general traffic patterns. These tools collect anonymized data and do not allow us to identify individual visitors.

8. Data Retention

We retain your personal information for as long as you remain subscribed. If you unsubscribe, we will remove your information from our active mailing list. You may also request deletion of your data at any time by contacting us at the address below.

9. Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. If you have concerns about the security of your data, please contact us immediately.

10. Your Rights

You have the right to:

  • Access the personal information we hold about you
  • Request a copy of your personal data in a portable format
  • Request correction of inaccurate information
  • Request deletion of your information
  • Withdraw consent and unsubscribe at any time

To exercise any of these rights, email us at hello@bottlenoseagency.com.

11. Changes to This Policy

We may update this policy from time to time. If we make material changes, we will notify you via email or by posting an updated notice on our website. Continued subscription after any changes constitutes your acceptance of the updated policy.

12. Contact

If you have any questions about this policy or how we handle your information, please contact us at:

Bottlenose LLC
hello@bottlenoseagency.com